Office 365 Education – Microsoft Classroom and School Data Sync
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Office 365 Education – Microsoft Classroom and School Data Sync

Coming up We’ll take a look at new
Classroom experience with Office 365. Including how you can bring
everything in one place to drive collaboration. Including your files, conversations, and assignments. And use familiar Office apps. Included OneNote and now even Sway. And if you’re in IT we’ll show you how you can
light up these new experiences for your school. Microsoft Mechanics I’m joined today Ari Schorr from the education team. Welcome. Great to be here. Ari, I know you’ve done a lot of work with Office 365 in education. What’s behind all that? So were really trying to bring
custom productivity solutions to the classroom for teachers and students. And, building off some of the familiar learning tools that we have with Word, Excel, PowerPoint and OneNote. But, also bringing in new learning tools like Sway to really give a great collaboration experience within the classroom. Can we take a look? Yeah, sure. So taking a look at the Office 365 new Microsoft Classroom experience you can see it’s really built on Office 365 groups where you have the classes along the left hand side. So Art and Biology 8A. And then there’s another type of group
that I want to first show you which is the PLC group or Professional Learning Community group. And that’s really where teachers can collaborate together. It’s kind of like the teachers lounge
or something then, right? Exactly. So if we jump into the PLC group. Very similar to what you saw with Office 365 groups. But it’s got relevant content for educators. So, with the new connectors within Office 365 groups you’ll be able to bring in things like Twitter feeds like #edtech a conversation that’s happening
outside of the school boundary. Right. And then, you have relevant materials like a notebook. A OneNote notebook
that has things like Smart Goals or Meeting Minutes from that meeting with your co teacher. And then, it also has things built in like the new Office 365 Planner. And, so if you go into Planner what’s great, is you can track the status of tasks. As well as you know, if you look at the board you can add relevant categories of tasks. So if I go over here to Buckets I can see I have to grade homework 2. Decide on roles. I can check that off. So that’s great to have a place to manage all my task within that PLC environment. This is really a good use case for planner especially. If you think about a teaching environment you have to have a teacher and
a couple of teachers assistants. They’re in planner basically able to assign tasks manage those projects. Whether its in science fair. A field trip. The classroom itself. Really great experiences. But, beyond what we are seeing here
from that teachers lounge perspective what does the Classroom experience look like? Yeah, the Classroom experience is again just a slight tweak on that. So if you jump back into classroom you can see that we have our Office 365 groups. We’ve pinned some favorites like Biology 8A and I can just jump right into that. And when I jump in the thing that I see is the thing that’s most relevant to teachers and students which is assignments. And so, in the Assignments obviously I have the list I can see how many been turned in. How many have been graded. But, what I want to do is show you the instructional piece of it. So, how do these assignments
get populated in here? I could just add an assignment from here but most the time from what we’ve seen with the momentum in education. The teachers and students are
spending time in the Class Notebook. So, if I jump over to the Class Notebook I can just launched that within OneNote. And what you see is this custom built environment for teachers and students to work together. And that has areas for collaboration. So, teachers since have full access to that. And, then there’s a Content Library which is where Handouts Class Notes Assignments can all be held in kind of like a digital filing cabinet and then distributed to students to complete. Okay. And that’s where students get their personal notebooks to then complete those assignments. So if we jump into the Content Library for a second you can see we have different homework assignments as pages within OneNote. We have this Biology Homework 3 that we would like to distribute to all the students. And so, if we do that we just go with a new Class
Notebook add-in which is built into OneNote and say, Create Assignment. And when we do that we can just grab the description that is already populated in their off of the content on the page. Maybe we want to give it a little more color and say label that plant cell structure. We can create it in all the assignments sections of
those students notebooks. We can assign a due date. So, say we want to make it do
not on a Saturday probably on a Monday you would hope. And then just hit Create. It will actually send the assignment using an assignment service out to Microsoft Classroom. And so, if we just back into the browser we can actually see that new assignment Homework 3 show up in here. And you see that if you scroll down, right there. So, it’s important to note that even though
I’ve already distributed the assignment to Microsoft Classroom. A teacher or student may have a separate learning
management system already in place. And so, What’s great is I can actually connect to those learning management
systems via an assignment service like I just showed you via this drop down here too. So I can see other learning management systems like Blackboard, Canvas, and Edmoto. And we can push that same assignment to those. And so, if I go into the browser I can just jump over to Biology Homework 3 within Canvas another learning management system. So, it really fits the needs of whatever these teachers are already using in their classrooms. Right, very flexible. And so now the next thing the teacher wants
to do is review the student work. And so to do that she actually has a button within the
OneNote Class Notebook add-inn to just pull up all of the assignments within those students notebooks. So, if I hit Review Student Work it pops up a pane. I can look at that assignment that I just distributed Biology Homework 3. I can sort by last name of the students and I can enter grades. So now that we have the grades connected from Microsoft Classroom we can actually just jump into any of the students personal notebooks. So, in this case you want to look at William Hunt the student. And, you can just click on his notebook here. So, I could pinch-to-zoom using OneNote’s touch capabilities. scroll down, see if he’s labeled this Plant Cell Structure correctly. I can even look at some of his supplementary materials. He’s got an embedded PowerPoint on there that I could open up if I wanted to. And then I can just ink the grades on their. Which, inking is one of the big benefits of OneNote. So I can ink nine out of ten. Give him his grade in line here. Hit submit. And send that off to the assignment service. Shows up in Microsoft Classroom or whatever learning management system we have in our school. I’m really excited about that because of two things. I’m going to switch roles I’m going to be William Hunt. Because I’m a student in your class I just want to show you what the experience looks like for me using OneNote in this experience. So, now I’ve got OneNote open. And, here you can see I’ve only got the things that I’m
allowed to see as William Hunt. So if I click into My Own Notes As you see, I have my handouts. You saw the photosynthesis thing earlier. All of my assignments. And there’s that biology homework
that you assigned to me just now. Also my genetics homework and my class notes. Everything I have taken in terms of
notes through your classes. And I go back to my handout here there’s another cool tool
I want to point out that I can use as William. The learning tools. Now what that allows me to do is
actually launch into an immersive reader. And that will actually read back the assignment to me using narrator inside of Windows Take Photosynthesis Quiz and I can also see some
really great views in terms of reading comprehension to make that better. One last thing I want to show you is I can also take a quiz. In this case, were using Office Forms. It’s really cool. It’s going to open up that Office Form give me all these different in this case, radio buttons and things that I can then use to
actually fill in that quiz. And once I submit that to you you can actually see that and grade it in the same way that we just saw. With real-time results. I can see how I did actually on that quiz. Really cool. Very integrated stuff here. Now, another thing that we can do with students and another great tool that we have is Sway. So what I’m going to do now is I’m
going to open up sway and I’ve got a couple other
students I’m working on this with. Here I’ve got two authors in the dock right now. And really what Sway does
is it allows me to import pictures and text into this really rich multimedia
layout here on the web. And that does all the design work for me. So I don’t have to worry
about all the Wiziwig work of getting all the images and
everything in the right spot. It gives me a great design. A great way to actually tell the story. In this case of endangered species. Puts all of the pictures in the right spot at the right size of the amount of emphasis And all of that I can
collaborate with my classmates on to really have an excellent experience and be able to use some of
the newer tools even in Office to really help with my classroom and with the students I’m working with. What’s actually really great about Sway is that we’re gonna be bringing that into the new classroom experience. We’re actually working with the team to make sure that assignments like Sway can be integrated submitted and graded. Very similar to what you showed with OneNote. Very cool. But, there’s one aspect I think
we should talk about here. Because as the teacher typically, you have to do a lot of
things in terms of managing the students that are in your class and all of that work to get them into one group. Very manual. That gets a bit different in this case. Right? Exactly. We actually have a new service called School Data Sync. That will allow you to populate all of
those student names and rosters into Office 365 groups. So it’s really easy in terms of School Data Sync. And if you think about it from educator perspective you’ve got a couple of things that that you’re typically using in order to
manage your students. Your teachers. All the different, but we call objects and directory services of worlds in your classroom. So in our case, you’re gonna take our school or our student information system all the teachers, the teacher
rosters, the school information the students etc. Move that through our School Data Sync. The SDS here. And that’s going to basically
populate everything in to Office 365. So we have Azure Active Directory then backing up and putting everybody into groups and doing all the stuff that we just saw here. The classrooms all organized. I’ll show you what that looks like. It’s really quite easy to get all that running. So here I’ve got the SDS open. If you go to the link below,
you can see how to access that. I created a profile called School for Mechanics. Now, first thing I have to do is actually take an output of all my SIS information as CSV files. And here I’ve got about a half a
dozen CSV files for school. Sections or classes, the students, student enrollment, teacher, teacher roster. And, here is just a section. This is like a class with the IDs. The names of the classes. All of the start and stop dates of the classes. So all of that is ready to go. Once I select all those things and hit open. That’s basically going to start giving me the ability to upload that into our SDS. After that’s done I’ve now got all the files archived in the SDS. I can start the sync. And what the sync is going to do is take all of that data. Merge it together. And then give me effectively a data structure that has all my classes,
my students, my teachers everything. In this view that you saw where it’s all organized for me. That really saves teachers a ton of time, doesn’t it? Right, so that’s going to save you a ton of time. When that’s all done and ready to go I’m just going to click into my view
teachers, students and sections tab. Now I can see all my courses. Math, Science, English. I can click into my teachers and I can see all the teachers that are put in. This is a smaller school. There’s only three teachers. And that’s about half a dozen
students in our school. But, we have all the students already enrolled. So very quick, very easy to get
everybody in my classroom. That’s amazing. And it can sync every night if you wanted to. So even when there are changes in
enrollment for a particular class that all shows up in my Classroom experience. It’s really great to see all of these
things come together. Of course, you can try all of this at the link below if you want to try out the classroom experiences and also if you’re in the IT department. Check out the link below to try out School Data Sync for yourselves. Of course, keep watching Microsoft Mechanics for all the latest updates. Thanks for watching and goodbye for now. Microsoft Mechanics Microsoft

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6 thoughts on “Office 365 Education – Microsoft Classroom and School Data Sync

  1. Is it possible to use SIS to get data from internal LOB Application and get students automatically organized by classes and teachers ? will this in some cases dismiss the use of FIM? Is it possible to sync info back to the School Application?

  2. Hey guys! How about a Mobile App at least for Windows Mobile and PC from the Windows Store for this just like Edmodo, Brightspace, and Moodle?

  3. Also wondering about an ETA, especially in Canada. Clicking on the sign in link from throws an error about the IT admin (even while logged into an admin account).

  4. Just to make sure, the mention of “Google Classroom” in the list of LMS isn’t a typo? If not, it could go a long way to help platform-agnostic pedagogues in our network.

  5. Awesome video but I'm not seeing a "Create Assignment" or "Manage Classes" buttons in OneNote under the Class Notebook tab in my OneNote. Have these options been released to everyone or am I missing something? Thanks!

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