How To Set up Your Virtual Classroom in 5 Minutes
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How To Set up Your Virtual Classroom in 5 Minutes

[Julie] Hi, I’m Julie,
and I’m here to help you set up your virtual classroom. At ProProfs, we believe that software should make people happy, so you’re going to find
our virtual classroom feature super-easy to use. Real quick, ProProfs Virtual Classroom is included with our Quiz
and Training products. Classroom is an easy way to train online. It makes it easy to assign
courses and quizzes, build a learner community
with discussions, manage assignments, and group learners. I know sometimes it’s easiest
to start with the end in mind, so I wanted to show you how
our Classroom software works. Here’s a great example. This is an active Classroom. In the Home view, learners
can see all training courses that have been assigned to
them in one central place. These can be assigned
based on teams and groups, so for example, someone
who is on the sales team will just see what they need. Learners can view which courses or quizzes they have completed and
which ones are still pending. In the Materials view,
there are resources that can be downloaded, like PDF
files and infographics. This Classroom is also integrated
with our Knowledge Base product, which puts all of your articles and documentation online in a secure place where it’s always easy to access. And it also features
our Collaborate product, which allows learners and
instructors to ask and answer questions, engage in
discussions, and chat. Collaborate creates a
learning community centered around questions and answers. You can set up as many topics as needed, so knowledge is organized and searchable and you never lose a good
answer, even after years. You can see how Virtual Classroom
software makes it possible for you to go from having
just one or two courses to building a comprehensive,
thriving learning community. Ready to set up your online Classroom? Log in and select Users. Here you are in your
own virtual classroom. Let’s get started by setting
up what your learners will see when they log in. Click on Edit, and you can see we are able to set up several elements
of our classroom here. I’m going to edit the message
learners see the first time they log into my classroom. I’m going to change the
title and add a description. I’m going to change the logo. There, that looks great! You can see that I can
also edit the registration information I can
collect for my Classroom. Now for the fun part. We can add a background
image to our classroom. I’m going to pick this one. You can also upload your own image or use a background color if you prefer. You can also change the
font in your classroom and the appearance of the Login button. All right, let’s take a look
at how you can add users. To add a user, just click
here, and either enter a user with their email address or username, or import users from
Gmail, Microsoft Live, or an Excel spreadsheet. Once you’ve done that, you’ll
be asked whether you want to add your new users to a group and whether you want
to assign any courses. Process is same for quizzes. If you assign someone to a group, they will automatically be
assigned any courses or quizzes you have given that group. Here’s how it will look
when I have added all of my users to my classroom. I can edit a user’s
information by clicking on the edit icon. Here I can add information
like the user’s name, their address, and notes. You can also add any other
information about the user, such as location, role,
job title, date of joining, and any other custom field that is needed for reporting or tracking. I can also switch a user
from Active to Inactive such as when someone
leaves the organization. A password is automatically created, but you can edit it here if you like. This area also makes it
easy to add users to groups and assign content such
as Courses or Quizzes. Users can find all courses in one central place rather than a separate link for each course. Next up, let’s set up some Groups. If you don’t have a lot of
learners, you can skip this step, but most of us find it really helpful. To add a group, click New
Group and create a group name. You can set up groups based
on the topic of your course, location, role, or any other grouping that makes sense to you. For instance, all people in one office or one team can be in a group. You can view group reports, such as who in a group has
completed or is pending courses, or even assign managers,
who can review reports or administer group membership. Next, you can add your users. And then you can select the courses that you want to make
available to that Group. Every time a new user joins a Group, they will have access to
all of the courses assigned to that Group, which
saves you a ton of time since you don’t have to assign each course manually to each person. You can create as many Groups as you want, and they will show up
here on the left side of your Classroom. If you get new learners,
you can add them here. Every time you create a new
course or quiz for a group, be sure to add it here so that it is automatically assigned to the members of the group. If you want to add even more
organization to your groups, you can create a sub-group. When you do this, your sub-groups appear under the main group. You can invite individual users to access your virtual classroom
by clicking on the user and then selecting Email. If you have a lot of users,
you can make this faster by selecting a group and then
clicking the Email option, which will alert an entire
group at the same time. You can make adjustments to the email and select whether you want
the email to go to all users or just new users. Let’s take a look at other ways you can get in touch with learners. You can set up different
announcements for each course. For this course, I’ve set up
announcements to let learners know that a new course is available, an assignment is due, and an announcement to share an interesting article. ProProfs also allows multiple instructors from the same organization to be set up. You can set them to work independently or even collaborate on
authoring courses or quizzes. Each instructor can have as many learners, courses, groups, or classrooms as needed. Our reports make it easy
for you to monitor progress by the person, group, or by course. Here I can see John’s pending courses, his completed courses, and his grade book, which shows how he’s done on
any quizzes and assessments that you’ve assigned. You can review group
performance the same way, as well as view performance
on individual courses. These reports of a
group can also be shared with group administrators or managers, so they can manage groups as needed. From Reports, you can view
pending courses or quizzes from a person or group,
and click the Remind button to send a reminder. Okay, so that’s a really
quick way to get started. We’re happy you joined ProProfs and are here to help if you need us! We have live chat, phone help,
and a huge knowledge base. Bye for now!

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