BJA Grant Application Education Series: The First Steps to Applying for BJA Funding, Prepare Now
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BJA Grant Application Education Series: The First Steps to Applying for BJA Funding, Prepare Now

MARY JO GIOVACCHINI: Good afternoon, everybody,
and welcome to today’s webinar, The First Steps to Applying, Prepare Now, hosted by
the Bureau of Justice Assistance. At this time, I would like to introduce our
first presenter, or our presenter, Gregory Torain with the Bureau of Justice Assistance. GREGORY TORAIN: All right. Thank you, Mary Jo. Welcome, everyone, to today’s session, session two of the BJA Grant Application Education webinar series. My name, again, is Gregory Torain, I am a
policy advisor here at the Bureau of Justice Assistance, and I currently oversee BJA’s
Adult Drug Court Discretionary Grant Program. Today’s webinar is titled The First Steps
to Applying, Prepare Now. Today’s agenda, we’ll be going over–or overview
of OJP, or the Office of Justice Programs, and BJA, Bureau of Justice Assistance. We’ll talk about registering in
and in GMS, the Grants Management System, utilizing the workspace in, an
overview of application resources and how you can stay connected to those resources,
and then we’ll have a Q and A. One thing I’d like to note, as we start today’s webinar,
is really just general information about preparing for your application or preparing for the
grant funding season, and it is not a tutorial that will walk you through each of the registration
processes. So today in terms of the learning objectives,
we’re looking to help potential BJA applicants prepare for the FY 2019 funding season. For this–for this webinar today, we will
review required registration and renewal steps, provide an overview of the application submission
process, direct you to where you can access application resources, and review how you
can stay connected. As mentioned earlier, this is session two
of the Grant Application Education webinar series. There are three others–webinars that are
taking place. One has recently passed that was conducted
on January 28th. And to register for any upcoming web–webinars
or to access previous webinar or recordings or transcripts, please visit the website indicated
at the top of the slide. The first of the webinar series was the Funding
Opportunities for Your Community in 2019, that was also–provided on January 28th, that
addressed or reviewed BJA programs. Also, it overviewed of the grant or current
administration priorities, and it also provided a review of funding levels. Webinar number three is The Federal Funding Process: What New and Seasoned Applicants Should Consider. That’s going to be on February 5th, that would
be next Tuesday, and it’ll focus on how the federal funding process works, how to read
a solicitation, and what an application should include. And then the final of the webinar series,
number four, is Submitting Your Application: Avoid These Common Mistakes, and that will
be next week, February 7. It will focus on some of the lessons learned
in completing applications, what a successful application submission looks like, what are
subaward and subrecipients, and award notifications. So within BJA, you have the–so, what is the
Office of Justice Programs? The Office of Justice Programs is focusing
on providing grants, training, and research and statistics for the criminal justice community. OJP is one of three grant-making components
within the Department of Justice. The other two is the OVC [Office for Victims
of Crime], OVW which is the Office on Violence Against Women, as well as the COPS program,
Office of Community Oriented Policing [Services]. Okay. Within the Bureau of Justice–within the Office of Justice Programs, you have several bureaus and offices. Starting from left to right, you have the
Bureau of Justice Assistance where I’m located. The goal or the role of BJA is to provide grant funding to support criminal justice-related initiatives. BJS, the Bureau of Justice Statistics, supports
statistical–or criminal justice data and statistics related to criminal justice initiatives. And then you have the National Institute of
Justice, provides related–or justice-related research. Then you have OJJDP, which is the Office of
Juvenile Justice and Delinquency Prevention, which provides funding to support–grant funding
to support juvenile justice-related initiatives. And then you have the SMART Office, which
stands for Sex Offender Sentencing, Monitoring, Apprehending, Registering, and Tracking. And then last, you have OVC, the Office of
Victims of Crime, which supports funding to support initiatives that support victims of
crimes. And just one note related to each of those
offices is that you can go to the B–the OJP website to learn more about what’s offered
and what service is provided for each of those bureaus and offices. So, BJA. BJA’s mission is to make communities safer
by strengthening the nation’s criminal justice and this is done primarily through
administering grant funding, grant funds, system, training and technical assistance, to also
our grant–to our grantees as well as the–to the field at large, and policy development
services. And this is done utilizing cutting-edge tools
and best practices that will reduce the violent and drug-related crimes, support our law enforcement,
and combat victimization. At the bottom, you’ll see the BJA website,
also the Facebook link, as well as our Twitter account. So, registering for So one–while you all looking at this–one
of the things I want to make sure you’re aware of and emphasize is that you need to start
this process immediately if you’re looking to receive funding in the 2019 funding season. So it’s important–so, if we finish it 2:30
today, at 2:31, we would like for you to go ahead and make that process and start registering
for this information, because we get a lot of questions and a lot of challenges when
this process doesn’t happen. And so again I want to emphasize you do that. So, a part of this registration process is 10 to 14 business days, and it’s four steps to that process. Information that you will need is the name
of your organization, organizational address, name of your CEO or organization owner, the
legal structure, the year organization started, and the primary type of business. So, those four steps. The four steps, step one is acquire a Data
Universal Number System, a DUNS number. This process takes between one to two business
days. Step two is acquire or maintain registration
with SAM. That process can take between 10 to 14 business
days. Step three, request an authorized organization
representative and a user and password. That process can take place that same day. And then lastly, step four, follow the E-Business Point of Contact steps within the registration process. And again, that process can take the same
day, perhaps the same day. Moving on to step one, Data Universal Numbering
System. What is the DUN–what is the DUNS number? DUNS number is a unique number assigned to
your organization that identifies your organization in a public arena. The OMB–the OM–the Office of Management
and Budget requires every applicant for a federal award to obtain a DUNS number. The DUNS number is–the purpose of DUNS number
is really to track your award or track your–account of your organization. And this number is used throughout the life
cycle of your award. And lastly, the DUNS number process is a free
process. You just have to go on and link, and you can
contact or call Dun and Bradstreet at the number listed below [866-705-5711], as well
as go online [] to the email or the website link below. Step two, the SAM’s process. So what is SAMs? SAMs is a web-based government-wide application
that collects business information in support of grants and contracts. So before you register with SAMs, you will
need to have a DUNS number. And first–and the first thing you may want
to do is check to see whether your organization is currently registered with SAMs. So, the best thing would do–be would be to
go into the SAM’s website, click on where it says Check Status, and then make sure you
have your DUNS number, and then go in and input your DUNS number within that section
and to see if one–if you currently have a–if you’re currently registered with SAMs. If you are not currently registered with SAMs,
then you would need to do a new entity registration or you would need to go in and update your
current–or your previous registration to make sure the information update. One of the things you must have is an original
signed and notarized letter appointing an authorized Entity Administrator within the
30 days of the registration activity. And those notarized letters must be sent via
U.S. Postal Service Mail. Also, you should also go ahead and read some
of the alerts with SAM. There’s always a lot of information that change
from day to day. And also read the frequently asked questions. And all applicants for OJP awards must maintain
current registration in the SAM’s database. Okay. Step two, continued. You would need to authorize an official of
the organization and an employee number. An application cannot be successfully submitted
into until receives the SAM’s registration. And once that registration is submitted or
renewed, it usually takes about 48 hours for that information to transfer over. And OJP recommends that the applicant register or renew registration with SAMs as early possible, as which I indicated earlier. So the screen you see before you is the process
to navigating through So once you’ve completed–once you’ve completed
step one and two, doing the DUNS number and registering with SAMs, you can then begin
registration through So, what you see in front of you is the registration
page. So if you go into, it’ll take
you to the initial homepage. If you look at your screen all the way to
the top right where it says registration, if you click registration, it’ll take you
exactly to this page. Once you get to this page, then you go all
the way down to the bottom left where you see the red box where it says, “Get Registered
Now.” You will click on that and that’ll send you
directly to the process by which you can register. Also, on the right side of the page, you also
see a video you can click, which is with–in YouTube that’ll show you how to register in Two other pieces I want to mention with this,
if you look at the top where it says Home, Learning Grants, I want to take your eyes
to Search Grants. That’s where you can search any of the grants
you’re looking for via keyword, opportunity number, or CFDA number. Also, the Applicants section, there is information
about how you can check your eligibility, get registered and apply for grants, as well
as you can track your application. And then lastly, the Forms section, that allows
you to be able to download any of the federal forms that you may need to use when submitting
the applications. Okay. Step three, acquiring an Authorized Organization Representative as well as obtain a username and password. This is done by completing the AOR profile
on and creating a username and password, and this must be done and you must
have a DUNS number to complete this step. As you look at the two links at the bottom,
you’ll see one link for registration is for organizations and the other one’s for individual. Step four, AOR Confirmation. Part of the AOR confirmation is identifying the E-Business Point of Contact and providing their email. The E-Biz Point of Contact at the applicant
organization must log into to confirm the applicant’s organization’s AOR. The E-Biz Point of Contact manages the–or
has complete responsibility administering and managing grant activities for their–his
or her organization. The E-Biz Point of Contact will need the Marketing
Partner Identification Number password obtained when you are registering within the SAMs to
complete this step. Again, an organization can have more than
one AOR. And the E-Biz Point of Contact is usually
your organization’s chief financial officer or an authorizing official, and there can
only be one E-Biz Point of Contact. And just to give you a sense, the purpose
of the E-Biz Point of Contact is to safeguard the organization from individuals who may attempt to submit grant applications without permission. And again, the E-Biz Point of Contact authorizes
roles within Okay. Registering within Grants Management System. It–that requires completing steps one and
two. And going into acquiring a username and password
through Grants Management, you need to establish yourself as a new user. So you can create a GMS profile by visiting
the [] link. And if you go in there, you click “New User?”
and under that box, you can begin the registration process through GMS. Also, the other link below it, for more information
to register, there’s also a lot of training information that you can get when you click
on that link. And then lastly, it’s very important for previous
registered applicants to be sure they’re up–their information is updated in your profile in
GMS. Okay. Step four, verifying SAM registration is in
GMS. That requires each applicant to verify its
SAM registration in GMS. Once you log into GMS, click “CCR Claim” link
on the left side of the default screen. Check the submit button to verify SAMs, which
is formerly a CCR registration. So the Grant Learning Center, it’s
pictured on your right, so you can get an idea of what that center looks like. So, it pretty much provides you with a lot
of general information about grants and things as well as videos, blogs, various tips, and
the latest grant information. The next is YouTube Channel. Highly recommend you subscribe to this channel. It provides a lot of information that will
be very useful while you’re in the grant funding season, ensuring that you have all of the
information you need to apply for grants. The link below the YouTube link is a link
of the 20 tips to apply using in the Workspace. And then lastly, the official mobile
app. You can download this app through the Apple
Store or through the Google Play, and it provides the latest available funding opportunities
via your mobile device and a video–YouTube video that’s listed here will give you an
idea of what that looks like in terms of the opportunities that’ll come to your mobile
device. Moving on to registering for the Workspace
in When you are applying through and
have selected a grant you will be provided the option to apply for funding using Workspace. When you choose the Workspace option you would need to click on Create Workspace, then Create a Filename. Please look to the left side of your screen
and you’ll see the application workflow. Once you’ve created a workspace then you’ll
be allowed to add your team members. And once you’re allowed to add your team members
then you can complete the forms. And all of the forms that are provided are
provided by agencies for which you are applying. And again, what’s good about the Workstation
is that you get a chance–it’s sort of like the dashboard where you’re able to actually
see all the different information related to your grant or to your organization, as
well as the different roles of those that are participating in completing the application
and all the different forms. It will let you know when they’re actually
completed and what someone is working on. Okay. So, opportunities or Resources Funding Opportunities. So, the OJP Grant Application Resource Guide
serves as a guide pretty much for submitting applications to OJP. It pretty much goes over what you need to
know in terms of submitting the application, what’s their eligibility requirement, and
what’s needed to be done in terms of guiding you to receiving funding from OJP. The next is the 2019 Program Plan and the
web link below it provides a list of all OJP current solicitations. It indicates them by when they were released
as well as the total amount of funding that’s being offered or provided with the funding
of those solicitations. The next opportunity is BJA’s Website and
Funding Page. BJA’s website provides you with all the different
strategies and programs that grant funding is used to support within BJA. And it also has the funding page that provides
funding announcements and contains detailed information about the grant opportunities,
applicant eligibility, application requirements, and directions on how to apply. It’s very critical when you are looking to
apply-whether it be any grant or even with BJA grant-that you understand the applicant’s
eligibility to make sure that if you’re applying for a grant that you are eligible to apply
for those grants. And then provides general information
that we went over at, it provides federal funding opportunities that are offered
by the federal agencies. So the DOJ Program Plan, this pretty much
provides or serves as a tool to help applicants who are looking for solicitations that meets
their criminal justice needs or civil justice needs. This pretty much is a summary of what to expect in terms of what’s being released in the current fiscal year. There’s a link below how you can get to this
page and the Program Plan addresses these four priorities that are listed below, one
being administering justice for strengthening service to victims, advancing the practice
of community policing, implementing the state-of-art strategies for crime fighting, as well as
expanding research, training, and technical assistance. So, when you’re working to ensure that your
program or your application is aligned with DOJ and BJA, and are priorities in the current
administration priorities, you want to ensure that you’re writing your application in that
direction. It’s very important that when you–when you’re–when
you are doing that that most of our–most of the priorities that are the focus of our
funding–our funding administration are where most of the funding and–or dollars are going
and what we are most likely to fund as it relates to our grants. So, always make sure that you–when looking
to write those applications that you are focusing on those priorities. And then staying connected. We have various social media ways that you
can stay connected via our Facebook, Twitter, as well as through our BJA website, and then
also through NCJRS, the National Criminal Justice Reference Service. There are links to OJP funding opportunities. And I definitely recommend that you subscribe
to the email notification. That allows you to know all the different
opportunities as they hit the streets, so that you’ll be aware and be able to apply,and you’ll be in the know in how to apply for OJP grants. So, for any additional questions, please contact the National Criminal Justice Resource Service’s Response Center via email, via chat, toll-free number, and their hours are from 10:00 a.m to 6:00 p.m. Monday through Friday. And so, I’d like to turn it back over to Mary
Jo to go over questions. MARY JO GIOVACCHINI: Hi, everyone. Thank you so much. We have received a few questions that I have
answered privately, mainly about the recordings and slides for the first webinar and the second
webinar. So, yes, the recording for the first webinar
and this one–actually, the recording for the entire series, each one will be posted
along with a transcript and the PowerPoint slides. It will take approximately 10 business days
from the day after the webinar ends to get these items posted. You will receive an email if you registered,
even if you didn’t attend, so if you know somebody that registered but couldn’t attend,
we will send an email to everybody, letting you know that that information has been posted
to the BJA website. You can contact and–or sign up to receive
the National Criminal Justice Reference Service’s OJP funding email and you can go to
to do that. That funding email comes out once a week on
a Friday, and it includes funding opportunities for all the OJP agencies, not just BJA. And we will be sure to include information
when the webinars are posted. So that’s another way that you can keep in
touch and find out when everything is posted. So, if you know somebody that wasn’t able
to register, tell them to sign up for that funding newsletter and they’ll be sure to
receive notification. Yes, we know that the next webinar is at capacity,
and I will let you know that the fourth webinar will probably be reaching capacity or maybe
has since we started this webinar. So the same thing applies, if you were unable
to register for those upcoming webinars, please sign up for that newsletter and then that way, you can be notified when the recordings are posted. I think that covers all the questions that
I received regarding the webinars. GREGORY TORAIN: Yeah, and–I just wanted to
add one other piece. A good resource for you all that are listening
in, that is more of a tutorial that you can go to, you can Google “everything you want
to know about” and it’ll speak from–through the eyes of an applicant. So, again, Google “everything you need to
know–you want to know about”. [Learn Grants on] It’ll go over each of
the different forms within the application in case you want that extra information. It’s very helpful. MARY JO GIOVACCHINI: All right. So our first question, “Does the DUNS number
change every year? Or will my agency reuse our DUNS number for
a–from a previous award?” GREGORY TORAIN: You would continue to have
the same DUNS number, if that DUNS number would not change. MARY JO GIOVACCHINI: Okay. Oh, I can’t see this one. “We were previously registered in
but merged two non-profits and are operating under a new EIN. Rather than update the old registration, I
created a new registration with the new DUNS and EIN. Is this–was this correct?” JANEL ZALUSKI: Yes. So if you did a new organization and created
and have a new EIN, then you are setting up a new registration profile, that should be
sufficient, but certainly, contact Customer Service to confirm if that’s appropriate. MARY JO GIOVACCHINI: “I was not able to register
for the first part of the series due to having been full.” So I think I addressed that already. You–if you go ahead and go to and
sign up to receive their funding newsletter, it comes out every Friday. Once that information is posted, you will–it’ll
be included in that newsletter, so you’ll know when you can go and listen to the webinar
on your own. “I already have a DUNS number–DUNS and a
SAM’s number for our current grant. Do we need to do this registration process
again?” GREGORY TORAIN: You want to go in and make
sure that it’s still active. You may need to go in and renew it or update
it. So definitely go to the SAMs, utilize your
DUNS number, and then check your status to see what the current status is, because it
may need to be updated. MARY JO GIOVACCHINI: “I’m with the coroner’s
office, which is a law enforcement–which is law enforcement-related, but it looks as
though funding priorities are not really directed towards what we do. Can you confirm that this is so, that I’m
not looking for opportunities that don’t exist?” GREGORY TORAIN: Well, many of the opportunities
here at BJA are–definitely support our local law enforcement and law enforcement. And it is definitely a priority of this administration
as well as OJP and BJA. So, it definitely is a priority and it’s definitely
what we’re looking to fund within our–within our grant. MARY JO GIOVACCHINI: The other agency within
OJP is the National Institute of Justice. And they do often have grant opportunities
that would apply to coroner’s offices as well as medical examiner offices. You can look at the OJP program plan to get
more information on that. “The OJP program plan noted–notes that technology
innovation for public safety grant is going to be coming out through BJA. However, the webinar held this past Tuesday
said the BJA will not be putting the solicitation out. Can you advise of the status of TIPS?” JANEL ZALUSKI: Again, we will refer you back
to the DOJ Program Plan. As we have mentioned at the beginning of that
webinar that the items that had been listed in the webinar, as well as the program plan,
were obviously subject to change, and due to appropriations and priorities of the agency. So until a solicitation is actually released by one of the bureaus, we can’t speak to the availability. MARY JO GIOVACCHINI: “Was it mentioned that
there is only one EBiz POC per organization? The slide said an organization can have more
than one. Could you please clarify?” GREGORY TORAIN: No, an organization can have
only one EBiz point of contact. You can have more than one authorized organization
representative. MARY JO GIOVACCHINI: “We have a current DUNS
number. Is the AOR automatically assigned? Is EBiz POC required? GREGORY TORAIN: EBiz Point of Contact is required. And they would be the ones that would designate who would be the authorized organization representative. MARY JO GIOVACCHINI: The individual that mentioned
that they have a current COPS grant. I’m not sure that’s–it looks like it’s a
follow up to a previous question, but I’m not sure what the initial part of your question
was. So, if you could clarify. Again, the webinar slides and recording will
be posted in approximately 10 business days. We do not have the ability to send these slides
out individually. It does have to go through a process. And that process takes 10 business days. So, again, as we mentioned, it–the next webinar
is at capacity. The fourth one is close to being at capacity. Here’s information currently showing on the
screen on how you can stay connected with the Bureau of Justice Assistance as well as
the National Criminal Justice Reference Service. You can follow them on Facebook and Twitter. Twitter as well as an RSS. If you need more information on their funding
opportunities, you can go to, as well as sign up for that OJP funding newsletter
that’s offered through the National Criminal Justice Reference Service, and you can access that at In addition, when opportunities do come out,
NCJRS will be listed as the contact and you can reach them through the email address that
is currently showing on the screen, as well as a web–they have a web chat capability
and an 800 toll-free number. They will be operating from 10:00 a.m. until
6:00 p.m. Monday through Friday. We’ll give you a few more minutes. We don’t have any other questions at this
time. Oh–actually, yes, we do. I apologize. I lied. Like the coroner’s question, “University police
typically fall under Board of Regents. But we are recognized by the state of the
law enforcement agency. Do we qualify for BJA grants?” GREGORY TORAIN: Yes, you would be qualified
for BJA’s grants. MARY JO GIOVACCHINI: “Can the AOR be the same
person as the EBiz person?” GREGORY TORAIN: It–I guess it depends on
the organization that is applying, if they consider the–because the EBiz person would
be the one that would designate who the AOR is. So, it depends on the administration at the
organization who they would want to identify as both the EBiz Point of Contact as well
as the AOR. MARY JO GIOVACCHINI: “What is the best tutorial
for someone applying for their first grant?” GREGORY TORAIN: Ooh. There are so many different resources out
there. I can’t really pinpoint or recommend one. In our presentation, you will see a lot of
different resources. What I would recommend if you be able to–if
you are able to go back in to–well, it won’t be until they’re actually printed out or recorded,
but go back in–or just go through YouTube or go through, and look at what
resources they have. And you should be able to find a lot of resources
that’d help you through that process. MARY JO GIOVACCHINI: “Are startup organizations
encouraged to apply? If so, what are some recommendations for startups
to increase their chances of getting funding?” GREGORY TORAIN: For a startup organization,
you–I guess it depends on where you’re at in terms of your startup and what you’re looking
to apply for some of our funding rely you–rely or require you to be somewhat of an established
organization, some for non-profits, some are for profits. So it just depends. I wouldn’t be able to get you a pinpoint answer
to that question. MARY JO GIOVACCHINI: All right. At this time, we do not have any further questions
in the queue. We will give you a moment. Information again on the slide, is for NCJRS. So, you have a few seconds that you can go
ahead and jot that information down. I still don’t have a follow-up for the person
that mentioned that they have a current COPS grant, at least I don’t think I do. So, if you’re still on the phone and if you
want to repost the initial part of your question. JANEL ZALUSKI: I just want to follow up on
that question that was asked previously about the best tutorial for applying for a grant. As indicated in the previous slides, we will
be hosting a webinar for what new and seasoned applicants should consider. Again, we know that that webinar is full and
at capacity. But that would be an excellent resource for
you. Once those materials have been posted to the
BJA website and, again, if you subscribe to receive email notifications, you’ll be notified
when that does become available. MARY JO GIOVACCHINI: So, we have a COPS grant
and I wanted to know if the E-Biz– if the E-Biz and AOR–and she said it’s been answered. Okay. GREGORY TORAIN: Okay. MARY JO GIOVACCHINI: I apologize for that. “If the county has a DUNS number that was
used for a sheriff, but the court wants to apply for drug treatment, do we need–get
a separate DUNS number?” GREGORY TORAIN: It depends on who is the entity
applying. If it’s a separate entity, if it’s within
a county, if that county is itself applying, then it would have to have its own E-Biz Point
of Contact. MARY JO GIOVACCHINI: What’s the general timeframe
from solicitation release to the due date of a grant? GREGORY TORAIN: It’s usually around about
50 days that an–from release to closure of a solicitation, between 45 to 50 days. MARY JO GIOVACCHINI: We do not have any further
questions in the queue. We’ll give you a moment to see if you come
up with anything. If you’re putting questions in the chat field, can you please move them over to the Q and A and enter them there? The Q and A is the bubble at the bottom with
the three dots. If you hover over that, it will–more options
will appear, and Q and A is one of them. “So, within an organization–which each–excuse
me, within an organization, would each department have a different DUNS and–DUNS and SAM number?” GREGORY TORAIN: No. If you have one–if you have one organization, that organization would have its own one DUNS number. The DUNS number represents that one business
organization. It appears we don’t have any more questions. I would like to thank everyone for participating
on today’s webinar. We appreciate you participating and we look
forward to you attending a number of more of our webinars. And, again, thank you and you all have a great
day. MARY JO GIOVACCHINI: Actually, we did get
a couple more. GREGORY TORAIN: Oh, really? Okay. MARY JO GIOVACCHINI: But that was great. So–instead of having dead air. “So we have a CJCC, Criminal Justice Collaboration
Council, and are we appropriate for BJA grants?” GREGORY TORAIN: Criminal Justice Coordinating
Council… MARY JO GIOVACCHINI: Collaboration Council. GREGORY TORAIN: Collaboration Council. MARY JO GIOVACCHINI: Are we appropriate? GREGORY TORAIN: Yeah. JANEL ZALUSKI: Again, I think you would need
to refer to the solicitation for which you are interested in. The eligibility criteria will be stated within
that solicitation. As long as you meet that criteria, you would
be eligible to apply. MARY JO GIOVACCHINI: “What is the timeframe
for award notification after submission?” GREGORY TORAIN: Most of our notifications
come out in September, around September 30th of that following year–of that–of that year. Okay. And one thing I just want to reiterate to
you, guys, is that don’t start this process later. Please start it as soon as possible and start
it now. It’s very important that you do this so that
you’ll be very prepared for being able to apply for either BJA or OJ–any of the other
OJP grants. So, again, I want to completely emphasize
that you start this process right away. MARY JO GIOVACCHINI: Somebody asked if you
could please explain the terms when we give information, DUNS number. I’m not sure if they’re asking what a DUNS
number stands for. She’s just saying that not everyone is at
the same level. And can you summarize the steps? GREGORY TORAIN: Okay. So, a DUNS number, it stands for the Data
Universal Number System, and it is the numbers you need to start the process for registering
either through or to be able to receive an application or to receive funding
through any funding agencies. And a DUNS number is pretty much a unique
number that’s assigned to your organization that identifies your organization in the public arena. And the steps in terms of going through registration,
as mentioned earlier, is that you must first acquire a DUNS number, then you need to then
acquire and maintain your SAMs, your System of Management–System of Award Management registration, then request author–an authorized organization representative and complete a
user and password through And then lastly, step four, would be to follow
the E-Biz Point of Contact steps in MARY JO GIOVACCHINI: “Is there a standard template available for the notarized letter required in SAM?” JANEL ZALUSKI: You can visit the SAM website
to obtain additional information on what needs to be submitted to meet the requirement for
a notarized letter. There is a Frequently Asked Questions, as
well as the section that does provide guidance on what that letter would need to include
and how to submit it. MARY JO GIOVACCHINI: In response to the question
about repeating the answers to the questions that are being asked, the recording will be
posted to the BJA website. The slides will also be posted and a full
transcript. So, if you don’t want to listen to the entire
recording, you can review the transcript along with the questions and answers. And that will all be posted to the BJA website. We’ll go over the steps one more time and
see if any questions come in in the meantime. GREGORY TORAIN: Okay. So, I won’t go in–through it in detail, but
there–again, there are four steps. Information that’s required when going through
those steps, you need to definitely have the name of the organization, your organizational
address, the name of Chief Executive Officer or organization owner, legal structure of
your organization, year the organization was started and primary type of business. Again, these are–when you’re starting that
registration process, and before you go into the four steps, that’s the information that
you will need. In terms of the required registration steps,
step one, you need to acquire a DUNS number, which is the Data Universal Number System. And you can go to And you can go into that website where you
could register for your DUNS number. Step two would then be once you have your
DUNS number, then you need to acquire or maintain registration with SAMs, which is the System
of Award Management. So, with SAMs–if you already have–if you
already registered with SAMs, then you would need to use your DUNS number, go into the
SAMs website, click on the information that says Check Status and then put your DUNS number in to see if you currently have the registration with SAMs. If not, then you would need to register with
SAMs as a new entity. Also along with that process, you would need
to also send a notarized letter via U.S. Postal Mail who–identifying who your authorized
representative would be. Then step four is requesting an authorized
organizational representative and user and password. And that is done through And, again, that’s once you completed step
one and step two. And then lastly, you need–you will need to
follow the e E-Business Point of Contact. And also those steps are part of the
registration process in moving forward. And again, that process should take between
10 to 14 business days. And that’s–and I believe that may be the
last of the questions. And again, I appreciate you all for participating
in this call today. I know we have some tough weather. So, hopefully everyone stays safe and please
definitely join us for a number of our other webinars as we have other webinars coming
up between this year and even next year. And we look forward to you applying to a number
of our grant awards. Thank you, guys, and have a wonderful day. MARY JO GIOVACCHINI: And if you have any additional
questions in the meantime, you can submit them to [email protected] Thank you.

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